Here at Magic Of Zain, we understand that party planning
can occasionally sit squarely on one overwhelmed Mom or Dad.
We are here to help!
Here is a quick checklist from our friends at Children's Mutual:
Parent's Guide To Children's Birthday Celebrations!
If money is no object and you can afford a Party Planner, they will organize everything on your wish list, but at a cost. Alternatively, you could rise to the challenge, engage family and friends and save money along the way.
Whatever you decide keep it simple!
Budget – set one immediately because it will determine what type of event you hold.
Home or Away– now that you know how much is in the ‘kitty’, decide whether to have the party at home or another venue – why not involve the birthday person, after all they sometimes know best!
Book early – if you’re booking a venue or entertainer, do it early because the best ones will get booked well in advance.
Guests – when you’re considering ‘how many’, think about your budget and the chosen location – don’t forget that when holding a party for younger children it may be handy to have the parents there too.
Invitations – send out invites three to four weeks before the event.
Shopping – shop online – they deliver and will save you valuable time.
Helpers – ask friends and family to help, give older siblings some responsibility they’ll thrive on it!
Order of play – it may be difficult to stick to it rigidly on the day but use it as a guide.
‘Plan B’ – always have a contingency plan, especially if you intend having an outside event – as we all know, you can’t rely on our weather!
Presents – when opening, make a note of who gave what for the Thank You letter
Choosing a venue
When choosing take into account the cost, age, location, size, catering, theme and safety. Once you have a favourite arrange to visit the venue when it’s in full swing – you can then gauge whether it would suit your requirements.
Have a list of questions ready to ask including:
Availability - will the venue be available for the required dates and times?
Cost – what it includes – numbers (off peak times maybe cheaper), party leader, food/drink/cake, entertainment, music, activities, supervisors, party bags, decorations?
Private or shared use?
DIY – can you hire the venue but provide your own catering (check facilities), entertainment, music, decorations, bouncy castle etc?
Timings – party times and possibility of going in early to prepare?
Parking – allocated to your group, is it free, is there a drop-off zone for guests’ parents?
Staff – how many/which staff will be available on the day?
Safety/First Aid – Lifeguards (pool party), First Aid kit, equipment checks?
Emergency procedures – evacuation, exits etc?
Insurance – what does it cover?
Contingencies – do they have a ‘Plan B’ in case of weather (outdoor venues), staff sickness etc?
Book early – the best ones go quickly. Get a contact name, number and written confirmation
Check off the guests on arrival.
If there isn’t a cloakroom take a large container for coats and shoes.
Don’t forget the cake knife and candles.
Blu-Tack, tape and scissors may come in handy.
Take refuse sacks for presents and rubbish.
Have a table for presents and cards.
Check out where the toilets are before the guests arrive.
Make sure you have an adult at all the ‘escape routes’.
Run through emergency procedures with your helpers.
When planning a date you will need to consider what else is going on around that time. Your child will be very disappointed that their friends can’t attend if the party clashes with other events.
School holidays – check with your child’s ‘best friends’ parents of their plans.
Other parties on that day – obviously avoid these (unless you have a joint party which could save valuable cash!).
If you’re holding the party at a venue, check that it is ok to have an entertainer.
Ask what the package includes – prizes, party bags, activities etc.
Is there a Video/website?
Book early – the best ones will go.
Is there a contingency plan in case of sickness, travel problems etc.
Ask the entertainer if you need to provide anything for their act.
The booking should be confirmed in writing.
Games and activities
When choosing games, think about how much space you have.
Make them easy to understand so they are fun.
If an activity is ‘messy’, make sure the guests have aprons, but have some spares.
Plan extra games and activities in case they finish sooner than you expected.
Research party games online – there are loads of ideas!
We hope this helps!
Lets chat, and plan an unforgettable memory!
Magic Of Zain
Zain: Master Magician
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